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I need a complete, voice-driven AI receptionist that HVAC companies across the United States can rely on to field routine calls. Using Retell AI for natural-sounding conversations and [login to view URL] (plus whatever other tech stack you recommend), the assistant must: • Answer and resolve common customer inquiries on the first call • Securely schedule service calls on the technician calendar • Send automated appointment reminders by SMS The system also has to pass conversation data—caller name, issue, time slot chosen, and call recording—into each client’s existing CRM. I work with shops that run everything from proprietary databases to popular tools like Salesforce, Zoho, and HubSpot, so please design the integration layer to map easily to any of them; if middleware or custom webhooks are needed, outline that in your plan. Deliverables I expect: 1. A working AI call-flow built in Retell AI, fully trained on HVAC-specific FAQs and troubleshooting prompts 2. Automated [login to view URL] scenarios (or equivalent) that handle calendar booking, reminder dispatch, and CRM handoff 3. Clear deployment documentation and a quick-start video so each new HVAC company can onboard the receptionist in under an hour 4. A brief testing log proving that call scheduling, inquiry handling, and reminder triggers function end-to-end If you have prior voice bot or HVAC service experience, that’s a big plus—please mention it along with your estimated timeline and cost
Project ID: 40451874
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24 freelancers are bidding on average ₹8,374 INR for this job

I have built similar AI automation and voice workflow systems many times and can set this up quickly once access is provided. I will design and implement a clean, reliable automation flow for call handling, scheduling, reminders, and data syncing with your existing systems. Everything will be tested end to end with proper error handling and clear documentation so it runs smoothly and is easy to maintain. Let’s connect and I can get started right away.
₹25,000 INR in 10 days
5.0
5.0

Hey! Drawing from my extensive experience in AI chatbot development, API integration, and SaaS platforms, I'm well-positioned to deliver the comprehensive, voice-driven AI receptionist that you need for HVAC firms. Not only have I built and optimized various AI-powered systems, but I have also utilized automation tools like n8n, Zapier, and Make for efficient business processes. This project speaks directly to my areas of expertise, and I'm excited to bring everything I have to offer to your receptionist solution. Beyond technical prowess, what sets me apart is my commitment to not just finishing projects but creating digital products that truly propel businesses forward. Collaborating with 80+ businesses worldwide has enabled me to appreciate the unique needs of each client. My goal is to build an AI receptionist tailored precisely to your specific requirements while keeping it easy for HVAC firms to onboard the system. By choosing me for this project, you're opting for quality craftsmanship combined with a strategic mindset about driving growth and positive impact on operations.
₹7,000 INR in 10 days
1.8
1.8

With over a decade of experience in AI development and automation at Solves Inn, I am uniquely qualified to build the voice-driven HVAC AI receptionist you need. Drawing on extensive experience both with natural language processing using tools like Retell AI and back-end integrations including working with platforms popular among HVAC companies like Salesforce, Zoho, and HubSpot, I possess the skill set needed to build a reliable and effective solution. What sets me apart is not just my technical skills, but my deep comprehension of business needs. As a CEO myself, I understand the value of systems that are not just functional but those that directly benefit your bottom line. From AI chatbot development to API integration and from PHP programming to CRM system expertise, we'll create an intelligent voice assistant that doesn't rely on guesswork but ably understands HVAC specifics and exceeds expectations in its ability to handle inquiries, schedule appointments efficiently on technician's calendars while communicating all related information in real time to your chosen CRM.
₹10,000 INR in 4 days
1.6
1.6

Hello, I am an MBA graduate specializing in Finance and Marketing with strong communication, coordination, and problem-solving skills. I am very interested in AI-based customer support and business automation projects. I understand the importance of providing professional customer interactions, appointment scheduling, CRM coordination, and smooth workflow management for HVAC businesses. I am a quick learner and highly adaptable to AI tools, CRM systems, and process management platforms. I am committed to delivering reliable support, maintaining clear communication, and helping create efficient customer service experiences. I am eager to contribute to your AI receptionist project with dedication and professionalism. I am ready to start immediately and excited to work with your team. Thank you.
₹7,000 INR in 7 days
0.0
0.0

As an experienced hybrid and native mobile app developer, I possess unique API integration skills that make me a perfect fit for this AI receptionist project. My core strengths as an app developer include creating clean and scalable code with a focus on the user experience. Working fluently across various platforms, I can utilize your preferred tech stack while making recommendations to ensure smooth voice-driven conversations through Retell AI. I have extensive experience in integrating applications with different databases tailored to specific needs, making me confident in mapping the system's data seamlessly into any HVAC firm's existing CRM - whether they use popular tools such as Salesforce, Zoho, HubSpot or proprietary databases. I can also develop middleware or custom webhooks if required for a successful handoff, ensuring streamlined operations across all businesses you work with.
₹7,000 INR in 7 days
0.0
0.0

Hi! I specialize in building smart and efficient automation workflows using n8n for businesses, creators, and online services. I can create Telegram bots, WhatsApp AI agents, API integrations, CRM workflows, Google Sheets automation, lead management systems, and custom AI-powered workflows based on your business needs. My goal is to help businesses save time, reduce repetitive manual work, and improve productivity through reliable automation solutions. I focus on creating clean, fast, and well-structured workflows that are easy to manage and scalable for future growth. I believe in clear communication, and delivering quality work with attention to detail. Even though I am a beginner in the marketplace, I am passionate about automation and always work hard to provide better results than expected. I treat every project seriously and focus on building long-term professional relationships with clients. If you are looking for someone who genuinely cares about your project and can build modern automation solutions professionally, I would be happy to work with you.
₹1,500 INR in 6 days
0.0
0.0

Chandīgarh, India
Member since Jun 30, 2025
₹12500-37500 INR
$250-750 USD
₹600-1500 INR
$10-30 AUD
$250-750 USD
€250-750 EUR
₹1500-12500 INR
$30-250 AUD
₹12500-37500 INR
$30-250 USD
$250-750 USD
€250-750 EUR
₹600-1500 INR
₹600-1500 INR
₹12500-37500 INR
€12-18 EUR / hour
$15-25 AUD / hour
$7-9 CAD / hour
₹600-1500 INR
$15-25 USD / hour
£20-250 GBP