Document Preparation for RITES VA Application

Read the following instructions before filling & submitting application on the RITES VA portal ([login to view URL] ) 1. Category of the applicant firm/vendors The category (OEM/Reseller) under which the application is initiated by the vendor/applicant firm on GeM portal, the same (OEM/reseller) shall be selected in the details of ownership section of RITES VA portal. If the application is initiated as ‘Reseller’ on GeM portal then choose ‘Reseller’ on RITES VA portal. If the application is initiated as an OEM on GeM portal, then choose OEM/Deemed OEM as per vendor status. The Deemed OEM category is applicable only to vendors/applicant firms whose parent OEM is situated outside India. Such applicant must submit a declaration in specified format available on the RITES VA portal. ‘Reseller’ applicant must submit Manufacturer Authorization Form (MAF) in standard format available on VA portal. OEM applicant may submit a self declaration on its letterhead stating that the applicant is OEM. 2. Company documents/details The details mentioned in CIN/LLPIN etc. of the vendors/applicants should match with the details of the firm provided on the MCA data. 3. Address Proof & GST certificate Kindly upload any one of the following latest (not more than 3 months old from date of application) and valid document in Address Proof: Electricity Bill/ Water Bill/ Telephone Bill/ Currently Valid Notarized Rent Deed/ Property Tax Receipt/ PNG Bill/ Factory License/ Incorporation Certificate/ Passport/ Driving Licence/ Aadhaar Card/ Ownership proof (i.e. Registry / Allotment Letter / Sale Deed / Conveyance Deed) Note: For Proprietorship, Partnership and LLP, the address proof can be in the name of the applying entity or the proprietor/partner. For Company, Trust/Society and Government entity, the address proof must be in the name of the applying entity. The addresses mentioned by the vendors/applicant firms on the RITES VA portal should match with the address proof document submitted as well as with the address on its GST certificate. 4. Catalogue of the products Product catalogue shall be submitted on the letter head of the firm in the format given below: Sr. no. Name of the Product category applied for Actual picture of the product(s) 5. Certifications/test reports/licenses The applicant vendors shall submit the mandatory certificates/test reports/licenses for all the product categories applied for assessment. For information regarding the mandatory requirements, visit the website of GeM and check the specifications by searching the product category. After searching & selecting their product, please click on ‘specifications’ to see the requirements of Certifications/test reports/licenses etc. Please attach this information in the following format: Sr. no. Name of the Product category applied for (2) Required specifications or-& licenses or-& test reports, etc. As per the GeM Portal (3) Availability of required document with vendor as per column 3 Relevant document attached at Page Number… 6. Financial Details The applicant vendor must update the turnover of the last three years on GeM portal before initiating the application for assessment on RITES VA portal. Please note that this information is fetched directly from GeM portal. If this information is not updated on GeM portal, it will also not reflect on [login to view URL] portal. In such cases, application is liable to be rejected. 7. Beneficiary Declaration Document The applicant vendors need to submit the beneficiary declaration (on its letter head). This document is to be submitted separately by applicant, manufacturing entity (if applicable) and parent OEM in case of deemed OEM on their respective letter heads. Format of beneficiary declaration is provided on RITES VA portal under the same header. 8. Process Flow Diagram & List of Suppliers Process flow diagram of the manufacturing process of all product categories is to be submitted. It should mention the essential steps of manufacturing. The purpose of this document is to take idea of what steps are followed by vendor to manufacture the applied categories. This will help the assessor & vendor to conduct video assessment in efficient & effective manner. In the list of suppliers, please furnish the information as per the format given below: Sr. no. Name of the raw material Name and address of the raw material suppliers Country of origin of the raw material suppliers The purpose of this document is to take plan of what major components are outsourced/ bought out by vendor and what is made in-house for the applied categories. This will help the assessor & vendor to conduct video assessment in proficient & useful manner. 9. Transfer of Technology (TOT) Document Please select YES in this field only if a valid ToT document is available with the applicant. In case the selection is YES but no supporting document is provided by vendor, application may be rejected. 10. Shareholding and Director Details: All the applicants (companies/firm/proprietorship) shall submit the details (name, nationality, passport /Aadhar card copies) of all the directors and the shareholders of the firm. If some other firm (other than natural person) holds shares in applicant company/firm, then shareholding of such firm should also be submitted as above para (a) In case of deemed OEM, Parent OEM’ information should also be submitted as above para (a) In case of contract manufacture, information of contract manufacturer should also be submitted as above para (a) In case the details of shareholder(s) and/ or Director(s) cannot be provided as above, Vendor has option to provide an Undertaking (Annexure 2). The format of Undertaking (Annexure 2) is available in Document section of VA application. 11. The applicant firm/ company/ proprietorship must read all the instructions carefully before submission of application. 12. Applicants may login to [login to view URL] to see the status of its application. Also applicant must reply to Non-Compliance on [login to view URL] only. 13. Submission of any incorrect, fabricated or incomplete details will lead to rejection, cancellation, or any other action as per the guidelines. The application once submitted, cannot be edited or modified and the Vendor Assessment Application fees is non-refundable. 14. Applicant must regularly check their email from RITES for communication regarding Vendor Assessment for necessary actions. 15. Applicant Vendor is required to reply to Non- Compliance(s) within 2 days of raising Non-Compliance(s). If response to any Non-Compliance(s) is not provided within stipulated time frame, application may be rejected/ cancelled and Vendor Assessment Application fee will not be refunded.

Project ID: 40513420