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We are looking for a HubSpot CRM expert for a consultation, review, and optimization project. Our HubSpot is already partially set up. We have created our pipeline, deal stages, contacts, companies, workflows, and part of our outreach process. We do not need a full setup from scratch, but we need an expert to review what we have, identify what should be improved, and help us configure the system properly. I am attaching illustrative screenshots of our current HubSpot setup so you can understand the current structure. Please note that the screenshots do not contain real client or database information. I created them based on our current HubSpot structure so we can show the setup without sharing confidential data. What we need from you at this stage is not a full free audit, but a clear proposed action plan. Please review the screenshots and tell us: - What you think should be improved - What may be missing or set up incorrectly - What workflows, properties, reports, automations, or pipeline changes you would recommend - What specific tasks you would include in the project - How you would approach the work step by step - Your fixed price for the initial consultation, review, and optimization work We want to choose a consultant based on practical ideas and a clear proposed scope, not just general experience. Please avoid generic responses like “I am a HubSpot expert.” We would like to understand what exactly you would do in our case. We need someone who can: 1. Review our current HubSpot setup 2. Understand our B2B outreach and sales process 3. Identify confusing, inefficient, or missing parts 4. Suggest practical improvements based on HubSpot best practices 5. Recommend useful workflows, properties, automations, reports, or deal stage improvements 6. Help us properly configure or improve the setup if needed, without rebuilding everything from scratch I speak English and Russian. If we like your proposed plan and approach, we will proceed with paid work.
Project ID: 40566505
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Hi, Your pipeline mixes outreach cadence steps like Follow-up 1, Follow-up 2 and No Response with real buying stages like Qualified Use Case. That usually causes confusing reporting, since nobody can tell if a deal moved from sales progress or a sequence step. Deal owner, tag and location are blank on most cards, so forecasting breaks down as volume grows. The New Lead workflow is switched off, so fresh leads get no automatic first touch, and ticket workflows sit in the same view as deal workflows with no clear split. I would split the pipeline into two layers, a lightweight engagement status for sequence tracking and a deal stage set that mirrors your real sales process, such as Qualified, Meeting Booked, Proposal, Negotiation, Closed. I would require owner and type on deal creation, turn the New Lead workflow back on with a real first touch action, move ticket automation into its own folder, and add two reports, stage conversion rate and rep response time. Contact lead status also needs cleanup since most records show no value. For the review, restructure, and setup work, my fixed price is 200 EUR, delivered in 4 days. One question, should No Response reset automatically once a contact replies, or stay a manual review step? Let's build something amazing together! Thank you Jacob
€80 EUR in 4 days
1.0
1.0
39 freelancers are bidding on average €181 EUR for this job

Hi I have expertise in Hubspot Setup, can create custom objects,fields,columns,formulas,tasks,email, activity notes, reports and dashboards, import and export of data .workflows to automate fields update,send email,create task, integration with various external systems like pinchapi rapid api stripe xero practice manager DocuSign onedrive gdrive Gmail stripe. I have set-up Hubspot from scratch for clients. Kindly review my profile and ping me on chat to discuss further. Regards Ritu
€250 EUR in 7 days
6.6
6.6

Hi there, We can review the current HubSpot CRM structure as an advisory exercise and focus on pipeline logic, deal stage clarity, workflows, properties, and reporting. Our initial assumption is that the strongest value will come from mapping your B2B outreach and sales process against the existing setup, then identifying where automation or structure is creating friction. We will provide practical recommendations and handover notes without rebuilding everything from scratch. Best Regards, 8veer
€220 EUR in 5 days
5.1
5.1

Hello Greetings, After reviewing your project description, I feel confident and excited to work on this project for you. But I have some crucial things and queries to clear out. Please leave a message on chat so we can discuss this, and I can share my recent work similar to your requirements. Thanks for your time! I look forward to hearing from you soon. Best Regards.
€250 EUR in 4 days
4.9
4.9

Hi there,I propose developing a scalable, user-friendly CRM system tailored to your business needs. The solution will include lead management, customer tracking, sales pipeline automation, reporting dashboards, email integration, and secure role-based access. The CRM will be responsive, fast, and easy to manage, helping improve productivity and customer relationships. I will ensure clean code, timely delivery, ongoing support, and future scalability. With strong experience in web application development and database management, I am confident in delivering a reliable and efficient CRM solution within your requirements and timeline. I appreciate the opportunity to submit this proposal and am excited about the possibility of working with you to bring your project to life. Thanks A.R.M MASUD
€140 EUR in 7 days
4.3
4.3

Warm greetings, your HubSpot foundation is already in place, so the focus should be optimizing structure, automations, and reporting rather than rebuilding it. We are a team of 62 professionals with over 9 years of experience in HubSpot CRM, B2B sales, workflow automation, CRM optimization, and business development. Here's how we can help: * Review pipelines, properties, workflows, and deal stages * Identify inefficiencies and recommend HubSpot best practices * Improve automations, reports, and sales processes * Deliver a practical optimization plan with hands-on configuration Could you share your screenshots and primary sales workflow? Which HubSpot plan are you using (Starter, Professional, or Enterprise), and are there any pain points you want us to prioritize?
€140 EUR in 7 days
3.4
3.4

Hi there, I reviewed your HubSpot CRM consultation requirements and can provide a practical action plan, not a generic audit, focused on improving your existing B2B outreach and sales setup. My approach * Review your screenshots, pipeline, deal stages, contacts, companies, properties, workflows, reports, and outreach process. * Identify missing, confusing, duplicated, or inefficient parts in the current HubSpot structure. * Recommend specific improvements for pipeline stages, required fields, lead status, automation triggers, reports, task flows, and follow-up workflows. * Provide a clear step-by-step optimization plan with fixed scope, fixed price, and optional implementation support. I have experience with HubSpot CRM, sales pipelines, B2B outreach workflows, properties, automations, reporting dashboards, lead management, and CRM cleanup. I can work in English and keep the recommendations practical and easy to implement. One question, are the screenshots enough to review first, or can you also share a short description of your sales process? Cheers, Alexander
€140 EUR in 7 days
3.1
3.1

Hi, I’d be happy to review and optimize your HubSpot setup with a practical, process-focused approach. I can analyze your current pipelines, workflows, properties, and reporting structure, then provide clear recommendations and an action plan to improve efficiency and support your B2B sales process. Best, Fizza
€70 EUR in 4 days
2.8
2.8

Hello I came across your project HubSpot CRM Expert Needed for Consultation and would love to help optimize your CRM processes. Key Features: • GoHighLevel CRM • HubSpot CRM • Workflow Automation • Pipeline Management • Lead Tracking • Appointment Scheduling • Email Sequences • SMS Campaigns • Funnel Setup • Contact Segmentation • CRM Integrations • Automation Triggers • Reporting Dashboards • Analytics Setup • Process Optimization My goal is to create an efficient CRM environment that improves productivity and customer engagement. Best Regards, Naseeb A.
€30 EUR in 2 days
2.4
2.4

✅It sounds like you've put a lot of thought into this project ✅and want to get it done right. I have successfully consulted on similar HubSpot CRM optimization projects before. Understanding your goal of optimizing your current HubSpot setup for improved efficiency and effectiveness is crucial. I noticed from the screenshots that your deal stages might benefit from re-alignment for better tracking and reporting. My expertise lies in optimizing performance, enhancing security measures, and improving user experience. Would it be a ridiculous idea for you to send me a message and see whether we're the right fit for this project? Kind regards, Curtley
€200 EUR in 7 days
1.4
1.4

You're already partway there with HubSpot, but it's hard to know whether the setup is helping your sales process or quietly creating bottlenecks. From the screenshots, I can see the foundation is in place, but there are opportunities to improve workflow logic, pipeline consistency, reporting, and automation so your team spends less time managing the CRM and more time closing deals. I have experience optimizing CRM systems, sales pipelines, workflows, and automations using HubSpot and other platforms like GoHighLevel. Rather than rebuilding everything, I'll review your current setup, identify what's working, and provide a practical action plan tailored to your B2B sales process. Here's how I'll approach it: Review your pipelines, properties, workflows, contacts, and deal stages to identify gaps and inefficiencies. Map your outreach process against the CRM to recommend cleaner automations, lifecycle stages, and reporting. Deliver a prioritized optimization plan with clear implementation tasks, expected outcomes, and best-practice recommendations. Configure the approved improvements while preserving your existing structure wherever possible. A couple of questions: How are new leads currently entering HubSpot forms, imports, or integrations? Also, what are the biggest pain points your sales team is experiencing today: follow-ups, reporting, lead management, or workflow automation? What would success look like for your team after this optimization?
€100 EUR in 7 days
1.4
1.4

With over two decades of experience in critical software development, my focus has been on fixing, stabilizing, and scaling WordPress and Laravel applications that drive sales, enhance performance, and improve system reliability. Throughout my career, I've gained profound skills in handling business-specific projects such as resolving WooCommerce checkout issues, optimizing APIs and backend systems, and securing payment gateway processes, all of which have sharpened my proficiency in HubSpot CRM. Regarding your specific project, I assure you that I will do more than simply reviewing your existing setup. My competence lies in understanding a business's unique outreach and sales process. By analyzing your screenshots and drawing from my experience with CRM optimization, I will not only identify but also thoroughly explain any confusing, inefficient or missing aspects of your HubSpot infrastructure. Most importantly, I know the difference between implementing standard solutions versus customizing them for maximum effectiveness. Rather than suggest random improvements based on generic best practices, I will provide task-specific insights tailored to your business requirements. Working efficiently and without rebuilding everything from scratch is a key principle that shapes my approach to each project. You can trust me to configure or improve the system wherever necessary to fit your needs while maintaining its reliability and scalability.
€98 EUR in 5 days
1.3
1.3

Hi, your time is valuable so I'll keep this short. I understand exactly what you're looking to achieve. I'll build or improve your solution using Account Management, B2B Marketing, Business Strategy, CRM, Sales Management, Business Development, Data Analysis and Customer Experience, keeping the code clean, the functionality reliable, and everything aligned with your requirements. My focus is on delivering a solution that works right the first time, not just getting the job done. One quick question: is there anything you'd like me to prioritize before I get started? Rameen
€155 EUR in 5 days
0.0
0.0

Optimize your existing HubSpot CRM setup for peak B2B outreach and sales efficiency. My approach focuses on a thorough review of your current pipeline, deal stages, contacts, companies, and workflows, identifying inefficiencies and areas for improvement based on HubSpot best practices. I will analyze your B2B outreach and sales process to pinpoint opportunities for enhanced automation, propose strategic workflow and property configurations, and recommend optimized deal stages and reporting structures. My goal is to provide practical, actionable improvements without a full rebuild. We recently streamlined a complex B2B sales process for a client, significantly improving their lead conversion rates through targeted HubSpot workflow enhancements. You can see our broader CRM and automation capabilities on our profile. What specific aspect of your current outreach process do you feel is the most significant bottleneck?
€450 EUR in 7 days
0.0
0.0

Hi, I'd be happy to review your current HubSpot setup and evaluate your B2B sales and outreach process. I'll identify what's working well, highlight any inefficiencies or confusing areas, and recommend practical improvements based on HubSpot best practices. My focus is on optimizing your existing setup—not rebuilding it—by improving workflows, automations, custom properties, deal stages, and reporting where they add value. I can also help implement the recommended changes to make your CRM more efficient and easier for your team to use. I look forward to discussing your goals.
€140 EUR in 7 days
0.0
0.0

As an experienced business development expert with a strong background in CRM, I believe I have the skills needed to effectively improve and optimize your HubSpot setup. While I understand that you're looking for more than just a generic "I am a HubSpot expert" claim, my track record showcases my ability to not only identify issues within a CRM system but also to build viable solutions. Having worked across industries like healthcare, real estate, e-commerce, and SaaS, I am no stranger to diverse B2B processes. Your need for someone who can properly configure or improve your setup without starting from scratch aligns perfectly with my approach. My AI-based automation systems I've built often involve understanding existing infrastructure and tailoring improvements without disrupting workflow. In conclusion, I bring to the table over 6 years of proven experience in building AI agents and automations, understanding the complexities of CRM systems in different fields. With my expertise, we can achieve a more efficient and lucrative system by not just enhancing what is already there but also recommending valuable workflows, accurate reports, and comprehensive deal stage improvements. Invest in optimal prospects; let's connect your customers to the information they need for powerful close rates.
€50 EUR in 2 days
0.0
0.0

I am extremely proficient in HubSpot. I have done new home sales for 7 years and in the last 5 years I have launched HubSpot for 3 different builder in which allowed lead generation, automated emails, email blasts, marketing, data trends, sale kpi, as well as personalized auto emails for users to make reach out to contacts easier.
€140 EUR in 3 days
0.0
0.0

⭐⭐⭐⭐⭐ Hello, I read that your HubSpot is already partially built with pipeline deal stages contacts companies workflows and outreach, and you want a practical action plan based on your screenshots rather than a generic audit. I can review your current structure, map it to your B2B sales process, and identify what is missing confusing or set incorrectly. Then I will give you a clear step by step scope covering pipeline improvements, custom properties, workflow automation, reporting, and data consistency so you can optimize HubSpot without rebuilding it. I work with CRM, HubSpot, sales, data management, business process improvement, and analytics, so I can keep this focused, useful, and within budget. I suggest starting with a short paid diagnostic, then a fixed quote for the optimization work. If you want, send the screenshots and I will outline the first priority fixes. I can also communicate in English or Russian.
€120 EUR in 2 days
0.0
0.0

Hello! We can review your HubSpot setup and propose a clear optimization plan for it. 1. Can you share the screenshots or access to the current setup here? 2. Which improvements are the top priority for this phase? — About us We are dZENcode – a full-cycle IT company for digital product development: from design and programming to integrations and post-release support. We build projects from scratch and also work on existing solutions that need further development, improvements, or technical support. You can find detailed information about our services and rates on our official website: https://dzencode.com. Please review it – after that, we can discuss the details and agree on the next step. ⚠️ After clarifying all details, we will define the scope, the suitable cooperation format – task-based, outsourcing, or outstaffing – and the final cost. Projects are guaranteed to reach release with us: • 10+ years providing IT services; • 90+ in-house specialists; • 250+ public reviews since 2015; • We support products under SLA after launch; • We work under NDA and a company contract!
€140 EUR in 7 days
0.0
0.0

Hi. I have extensive experience in consulting on HubSpot CRM optimizations and can confidently assist you in enhancing your current setup. It seems that while you have made significant progress, a thorough review of your workflows and properties is essential to uncover inefficiencies and missing elements. I will analyze your existing pipeline and outreach processes, identifying areas for improvement, such as automations and reporting capabilities. My approach will involve a step-by-step evaluation of each component, providing you with a tailored action plan that prioritizes practical changes. What specific challenges are you currently facing with your outreach process? Roman
€100 EUR in 1 day
0.0
0.0

Hello, and thank you for the clear brief. I reviewed your screenshots and can already see areas worth refining. I would start by aligning deal stages with realistic probabilities, lifecycle stages, and lead status, so reporting stays accurate. Then I would audit your properties, clearing duplicates and adding required fields per stage to keep data clean. For outreach, I would rebuild key workflows with proper enrollment triggers, owner rotation, and follow-up sequences that cut manual work. I would also build dashboards for pipeline velocity, conversion by stage, and rep activity, so bottlenecks surface fast. Deliverables: a full setup review, a prioritized improvement list, reconfigured pipeline and properties, three to four core automations, and a reporting dashboard. My fixed price for the consultation, review, and optimization is 220 EUR. I work in Central European time with strong overlap for your hours. Best regards, Goran
€140 EUR in 7 days
0.0
0.0

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