This is a knowledge management based project. I am seeking a detailed solution in the form of a report/description (no more than 3000 words) to the following problem:
Presently I am required to search a MS SQL database of historic work project folders to find examples of projects similar to that which I am currently bidding for based on criteria such as:
When then project took place
Who it was for
What type of work was it
This process can take a long time and often is not accurate due to the fact that there is about 10 years worth of information in the folders thus resulting in un-manageable numbers of hits to key word searches. More importantly, several phrases or terms can and have been used to describe a single type of project depending on the circumstances resulting in an inability to locate the folder if one does not use the correct key word.
I wish for a description of the most appropriate means to make searching for a specific document faster and more accurate. I was thinking along the lines of intelligent search functions whereby a search engine might suggest similar results based on key words that are linked to the one used. Another option is linkages within documents (meta?) directing a user to similar appropriate examples of projects. Would it be possible to (and if so how?)add meta data to terminology/phrases in a documnt eg add 'business process' to the phrase 'operational procedure' so as to make searching easier?
In connection to this I would also require a description of the most appropriate means to record such data eg an appropriate format or any software required when drafting a document.
Ideally I would prefer to mintain the use of the MS SQL but if this is inappropriate then a suggestion of a relatively inexpensive alternative database(s) or DMS would be appropriate.
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