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Software Requirements Specification (SRS) Selvam Dairy Farm Management System 1. Introduction I own Selvam Dairy Farm, a dairy distribution business supplying milk and dairy products to retail shops, distributors, hotels, bakeries, institutions, and regular customers. Our daily operations are currently managed using paper records and Excel sheets, resulting in manual errors, duplicate work, delayed reporting, and limited operational visibility. I require a Dairy Distribution Management System developed using AppSheet with Google Sheets as the backend database. The application should be mobile-friendly, web-accessible, secure, scalable, and capable of managing our complete distribution process. 2. Project Objective The objective is to digitize our complete dairy distribution workflow, including route assignment, trip management, inventory tracking, customer sales, expense management, cash settlement, commission calculation, financial reporting, and management dashboards. The application should automate manual calculations, improve operational efficiency, provide real-time information, and support better business decisions. 3. Functional Requirements 3.1 Master Data The system should provide modules for: - Customer Master - Product Master - Employee Master - Route Master - Vehicle Master - Delivery Commission Master - Dropdown Master Each module should support Add, Edit, View, and role-based Delete permissions. 3.2 Route Assignment The application should allow Admin and Salesman users to assign routes, drivers, vehicles, salesmen, and assignment dates. Only one active assignment should exist for a driver at a time. 3.3 Trip Management The system should create trips from route assignments and maintain Trip ID, Assignment, Driver, Vehicle, Odometer Start & End, Start & End Time, and Trip Status. Only one active trip should exist for an assignment. 3.4 Trip Inventory The system should record Loaded Quantity, Sold Quantity, Available Quantity, and Unloaded Quantity. Inventory should update automatically based on sales, and only Admin users should be allowed to modify trip inventory. 3.5 Customer Sales The application should support Sales Header and Sales Line Items. It should automatically calculate Sales Amount, Amount Received, Customer Outstanding, and Closing Balance while preventing duplicate customers and duplicate products within the same trip. 3.6 Delivery Commission The application should maintain commission rates based on Route, Product, Salesman, and Effective Date. The appropriate commission should be applied automatically based on the transaction date. 3.7 Expense Management Drivers should be able to record trip-related expenses such as fuel, food, toll, parking, and miscellaneous expenses. All expenses should be summarized automatically at the trip level. 3.8 Cash Settlement The application should support denomination-wise cash entry and reconcile cash collections with recorded sales to ensure accurate settlement. 3.9 Reports & Dashboards The system should provide operational dashboards in AppSheet and executive dashboards in Looker Studio. Reports should include Daily Sales, Route-wise Sales, Product-wise Sales, Customer-wise Sales, Inventory Summary, Outstanding Customers, Expense Analysis, Commission Analysis, and Financial Analytics. 3.10 Security The application should support three user roles: Admin, Salesman, and Driver. Each role should have appropriate permissions based on business requirements to ensure secure access and controlled operations. 3.11 Automation The system should automate customer balance updates, inventory synchronization, commission calculation, PDF generation, cash reconciliation, dashboard updates, and monthly financial summaries. 4. Deliverables The software vendor should deliver: - Complete AppSheet Application - Google Sheets Database - Google Apps Script Automation - AppSheet Bots - Looker Studio Dashboards - PDF Reports - User Documentation - User Training - Deployment and Handover Support The proposed solution should be scalable, easy to maintain, and suitable for future enhancements as the business grows. It should provide a complete digital platform for managing daily dairy distribution operations efficiently while reducing manual work and improving operational transparency.
Project ID: 40545244
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With our extensive experience in Database Management, we at Paper Perfect can provide you with a seamless and efficient Dairy Distribution Management System. By leveraging AppSheet with Google Sheets as the backend database, we can ensure that your system not only meets but exceeds all your functional requirements. Through our adept skills in creating user-friendly interfaces and automating complex processes, we can streamline your distribution workflow for maximum efficiency and reduced errors. Moreover, our capabilities in Google Apps Script Automation and AppSheet Bots will enable us to automate essential tasks like customer balance updates, inventory synchronization, commission calculation, PDF generation, cash reconciliation and more. This increased automation will free up valuable time for you to focus on more critical aspects of your dairy business. Finally, as security is a paramount concern, our expertise in user roles and permissions will help create a robust system where sensitive data is protected and only accessible by authorized personnel. We pride ourselves on delivering exceptional results on time and within budget. With Paper Perfect on board, you can expect not just a reliable development journey but the realization of your vision in the most effective manner possible.
₹56,250 INR in 7 days
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Hi, Your Dairy Farm Management System aligns well with the type of business automation solutions we build. We have experience developing custom ERP and operations management systems that digitize complex workflows, automate calculations, and provide real-time dashboards. We can develop your solution using **AppSheet + Google Sheets + Google Apps Script**, covering master data management, route assignments, trip management, inventory tracking, customer sales, delivery commissions, expense management, cash settlement, role-based access, automations, PDF reports, and executive dashboards in Looker Studio. The application will be secure, mobile-friendly, scalable, and easy to maintain. We'll also provide complete documentation, user training, deployment support, and ensure the system is designed for future enhancements as your business grows. I'd be happy to discuss your workflow in detail, propose the implementation plan, timeline, and milestones, and get started right away.
₹75,250 INR in 7 days
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Hi, can build this AppSheet-based Dairy Distribution Management System with a scalable Google Workspace architecture that automates your end-to-end operations. Implementation Approach: • AppSheet application with role-based access (Admin, Salesman, Driver) • Normalized Google Sheets database with relational data model and validation rules • Route assignment and trip lifecycle management with business rule enforcement (single active assignment/trip) • Automated inventory synchronization, sales processing, outstanding balance updates, and cash reconciliation • Commission engine using effective-date lookups for route/product/salesman combinations • Expense tracking with trip-level aggregation and financial summaries • Google Apps Script automation for PDF generation, scheduled reports, notifications, and monthly summaries • AppSheet Bots for workflow automation and event-driven processes • Looker Studio dashboards for operational KPIs, sales analytics, inventory, commissions, expenses, and customer outstanding reports Deliverables: • Complete AppSheet solution • Google Sheets database design • Apps Script automation • Looker Studio dashboards • Documentation, deployment, and user training I have built video editing app as well and this project is much easier for me to work on also I have worked on OTT app for the Peru Client. Best regards, Rocky Raut
₹43,250 INR in 15 days
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As a self-taught "Flutter, Web & Full-Stack Developer" with extensive experience in Google Sheets and related services, I am confident that I possess the skill set that aligns well with your project requirements. My flagship product—a campus super app—has gained traction with over 1,000 active users within a month of its launch. This showcases my ability to develop highly functional and scalable applications from scratch. My approach is simple but effective: I prioritize understanding your business goals before diving into coding. A good software solution is more than just clean code; it's about solving the problem efficiently. I have hands-on experience in various stages of app development—from idea initiation to deployment, maintenance, and continuous feature enhancement. Thus, I possess the holistic proficiency needed to build your dairy distribution system effectively.
₹56,250 INR in 7 days
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Hi, I'm an AI Automation Developer specializing in e-commerce and internal workflow systems. I've built similar distribution and logistics platforms using spreadsheet backends, automation, and operator dashboards. For Selvam Dairy, I'd recommend starting with a focused Phase 1: Route & Trip Management with real-time inventory sync and operator controls. This gives you immediate visibility into daily operations while we validate the data model and build confidence in the platform. My approach: - Separate master data setup from operational workflows (cleaner maintenance) - Built-in validation and logging so operators catch errors before they cascade - Human review checkpoints for critical actions (cash settlement, commission calculations) - Incremental rollout: test one route, then scale I can prepare a small preview of the route/trip workflow after we confirm scope and data structure. Happy to discuss timeline and next steps. Roman
₹40,000 INR in 7 days
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We recently helped a dairy distribution business achieve streamlined operations and improved efficiency. Our expertise lies in developing mobile-friendly, web-accessible systems that automate processes, ensuring clean, professional, and integrated workflows. I noticed your need for a system that is secure, scalable, and automated, aligning with our skills in developing user-friendly solutions. We offer 75+ 5-star reviews on similar projects and rank in the top 1% among 75 million users! Let's collaborate to transform your dairy distribution process seamlessly. Regards, Hamza
₹37,500 INR in 7 days
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Hello, I build operations systems exactly like this, turning paper and Excel into a clean daily app for dairy distribution. I read your SRS - retail shops, distributors, hotels, bakeries, institutions and regular customers, with daily orders, deliveries and billing. I would deliver it on Google Sheets as the database plus Apps Script for the logic and a simple web interface, with role based screens for order entry, customer or route wise delivery, and daily and monthly reports. This is real working software you and your staff use in the browser, and I can demo and test every screen before you accept. If you specifically need it inside AppSheet I am glad to discuss, but the Sheets plus Apps Script build is more flexible, exportable and avoids per user license costs. To proceed, assign and fund a first milestone for the core order and delivery module, and I deliver that slice first so you see it working before we expand to billing and reporting. Honest scope - for this budget I deliver a solid working core first, then add modules in phases. No upfront fee and everything stays on Freelancer.
₹37,500 INR in 7 days
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Hello, I am an experienced Google AppSheet, Google Sheets, and Google Apps Script developer with expertise in building business automation solutions. After reviewing your requirements, I understand that you need a complete distribution management system including: ✔ Sales & Driver Management ✔ Customer & Inventory Management ✔ Expense & Cash Settlement ✔ Automated Reports & Dashboards ✔ Google Apps Script Automation ✔ Looker Studio Dashboards ✔ PDF Report Generation ✔ Role-based Access (Admin, Salesman & Driver) I can build a scalable and user-friendly AppSheet application that automates your daily business operations while reducing manual work. I focus on clean database design, reliable automation, and easy maintenance for future enhancements. Why choose me? Strong experience with Google AppSheet Advanced Google Sheets & Database Management Google Apps Script Automation Looker Studio Dashboard Development On-time delivery with proper documentation and support I am confident I can deliver this project successfully within the required timeline and maintain clear communication throughout the development process. I look forward to working with you. Thank you.
₹37,500 INR in 7 days
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Specialize in uniting the power of AppSheet and n8n AI automation to build a self-sustaining digital ecosystem for your business. If you are looking for a feature-rich software application that guarantees smooth, bug-free operations while respecting your budget constraints, we are here to help. Our fully automated, AI-driven solutions are engineered to give your business maximum efficiency without the heavy price tag. Don't wait—see it in action today! Message or call us at +91 9163381142 to schedule your personalized demo. One of our corporate representatives will contact you shortly to guide you through the features.
₹60,000 INR in 14 days
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