Odoo HRMS Roll-Out

@extreamcode

Hello, I’m Asad, and I’ve read your Odoo HRMS rollout deeply. You need a clean, out-of-the-box HRMS setup for 10 sites with tight licensing, linking Recruitment, Employee records, Attendance, Payroll, and seamless Helpdesk/Project flow. I’ll lead a structured implementation: start with standard HR modules, configure two recruitment Kanban pipelines, enable Odoo Sign with one-click offer/appointment letters, set up attendance including biometric integration and kiosk modes, and implement MoM batch payroll with India-local salary rules. I will ensure zero custom coding and strictly map data from Applicant/Employee records to generated documents, while enabling WhatsApp payouts on Payslip confirmation. I’ll also align offboarding, gratuity, and recoveries with standard features and the 5-site tier onboarding pattern you described. I’ve shared an initial estimate based on your description, and once we go over a few technical or functional details, I’ll confirm the exact cost and delivery schedule. Asad- I understand the hidden goal here: a fully auditable, compliant, scalable HRMS that keeps field staff on a single, paperless workflow while giving HO control over approvals and payroll with minimal licensing. What are your top three success metrics for this HRMS rollout?

@mrresearcher99

Hello Sir, I have 5 years of experience working with Python Development. Let's discuss this further. Thanks, Bhargav.

@aman3456

Hello sir I have seen you proposal and I can complete your work As I am odoo developer having 7 years experience in odoo I have done a lot customisation in odoo Let's connect over chat Thanks

@Srashtasoft

Hi there, I have read your project requirement. You need a full Odoo HRMS implementation (Recruitment, Employees, Attendance, Payroll, Odoo Sign, WhatsApp integration) with strict constraints (max 3 paid users, no custom modules) and structured workflows for a multi-site mining operation. We can implement this using standard Odoo modules, configure recruitment pipelines, payroll rules (EPF, ESIC, OT, Bonus), attendance (biometric + kiosk + import), WhatsApp API integration for payslip delivery, and complete HR workflows—all without custom coding, ensuring compliance and scalability. Before proceeding, I have a few questions: ================================== Which Odoo version are you planning to use (Community or Enterprise)? Do you already have a WhatsApp Business API approved (Meta)? Which biometric devices are selected for Tier-1 sites? What is your expected timeline for full rollout across all 10 sites? Best Regards, Srashtasoft Team

@vishal1145

Your payroll batch will fail if you're manually pro-rating 100+ employee salaries across 10 sites without automated attendance reconciliation. I've rolled out Odoo HRMS for multi-site operations before - the biggest risk isn't the setup, it's ensuring your attendance data from biometric devices, kiosks, and Excel imports all feed into the same payroll calculation engine without manual intervention. Before architecting the workflow, I need clarity on two things. First, what's your current biometric device model at the Tier-1 sites? Some eSSL/Matrix units require firmware updates to push data via GPRS, and if your devices are running older protocols, we'll need a middleware layer. Second, does your WhatsApp Business API account already have Meta approval, or are we starting from scratch? The approval process takes 7-14 days and blocks the entire automated payslip delivery workflow. Here's the implementation approach: - ODOO SIGN + EMAIL TEMPLATES: Configure dynamic field mapping from Applicant and Employee Contract models into reusable PDF templates. Set up server actions that auto-populate Name, Job Title, Basic, VDA, HRA and trigger signature requests without custom code. - BIOMETRIC SYNC + KIOSK MODE: Install a certified App Store connector (I've used eSSL Cloud API successfully for 3 mining clients). Configure daily cron jobs to pull punches at 11 PM and auto-create attendance records. For Kiosk sites, enable PIN authentication with session timeout rules to prevent ghost punches. - ATTENDANCE RECONCILIATION ENGINE: Build automated actions that cross-check biometric/kiosk/Excel data against approved Time Off requests before payroll runs. This prevents the classic error where someone on approved leave still shows attendance and gets double-paid. - PAYROLL BATCH + WHATSAPP API: Configure salary structures with fixed-amount rules (not percentages) and set up the 26-day pro-rating formula. Integrate Meta WhatsApp Business API with webhook listeners so payslips auto-send as PDFs the moment the batch is validated - no manual downloads. - 3-USER LICENSE OPTIMIZATION: Structure all field staff as Employee entities with portal access for viewing payslips and submitting time-off requests. Only Director, Service Manager, and HO Operator consume paid licenses. I've implemented similar HRMS rollouts for 2 construction firms managing 150+ field workers across remote sites. The key isn't just configuring modules - it's ensuring your attendance sources don't create payroll discrepancies that require manual cleanup every month. Let's schedule a 20-minute call to walk through your biometric setup and finalize the WhatsApp API integration timeline before we lock the SOW.

@ERPHarborCS

Hello, I bring over 14 years of dedicated experience working with Odoo, from version 5 to the latest v19 in both Enterprise and Community editions. As an Odoo-certified consultant, I specialize in delivering tailored solutions to meet your business needs. My services include: Installation, Implementation, and Configuration Customization and Consultation Migration and Training Integration with APIs and 3rd-party applications I also have extensive experience deploying Odoo on various platforms, including any cloud environment and Odoo.sh. As an active member of OCA and the Odoo community, I hold a top position on the Odoo Forum (view profile). This reflects my commitment to sharing knowledge and staying at the forefront of the Odoo ecosystem. When you partner with me, you can expect quality, reliability, and a deep understanding of your unique requirements. I look forward to helping your business unlock its full potential with Odoo. Let’s discuss how I can support your goals!

@MariamQadeem

Hi, I’ve carefully reviewed your SOW and understand you need a standard Odoo HRMS setup (no custom coding) with Recruitment, Employees, Attendance, Payroll, and WhatsApp integration under strict 3-user licensing. I have experience implementing Odoo HR modules with payroll rules, attendance systems, and workflow automation, so your requirements are a strong match. Relevant Experience I recently configured an Odoo system where I • Set up recruitment pipelines & employee management • Configured payroll with custom salary rules • Integrated attendance (biometric + manual imports) • Automated document workflows and approvals Can deliver within 48 hours ,few days (based on access & testing) Let’s get your Odoo system running efficiently

@sjohn117

Hi Hiring Manager, I’m Sean, an Odoo Implementation Consultant with 8 years’ experience specializing in Odoo, Payroll integration, and API implementations. I have led full HRMS roll-outs for multi-site operations and delivered a 12-site Odoo HRMS that reduced payroll processing time by 70%. I will configure Recruitment, Employees, Attendance (biometric and kiosk), Payroll batches, Odoo Sign templates, and Meta WhatsApp payout delivery strictly using standard Odoo modules and App Store connectors; I can do this project perfectly while adhering to the 3 paid-user license constraint and avoiding custom code. I will map salary rules (EPF, ESIC, Bonus, OT, Gratuity) to your Indian localization needs and set up Payslip Batch + automated WhatsApp distribution. I typically deliver this scope in 45 days, including tests, documentation and stakeholder training. I will implement unit and integration tests, logging/monitoring, OWASP basics, clean code and clear docs, and ensure data privacy and guardrails for WhatsApp/PII. Do you have existing employee master data and site-wise payroll parameters (Basic, VDA, HRA) in a spreadsheet format I can review to plan the import and mapping? Best regards, Sean

@Preetbegra

Hello, I AM AN ODOO HRMS IMPLEMENTATION EXPERT READY TO START NOW I’ve implemented similar Odoo HRMS setups for multi-location operations with strict license constraints, focusing on Recruitment, Employees, Attendance, Payroll, and integrations like WhatsApp and Projects—using mostly standard Odoo features without heavy custom coding. I understand your requirement for a fully compliant, out-of-the-box setup across 10 sites with only 3 paid users, structured recruitment pipelines, hybrid attendance (biometric, kiosk, import), batch payroll with Indian statutory rules, and automated WhatsApp payslip delivery. I’ll configure each module exactly as per your SOW—clean pipelines, contract-based payroll with EPF/ESIC/Bonus/OT rules, payslip batch automation, Odoo Sign templates, and seamless workflows—ensuring everything is scalable, tested, and easy for your HO Operator to manage, along with proper documentation and walkthrough. Thanks.

@abdf2010

Hey, your project, Odoo HRMS Roll-Out looks like a great fit for my skills. I've worked on similar PHP projects and can deliver solid results. Let me know if you'd like to chat about the approach.

@burzhuy

Responsive | Utilitarian | Affordable I am Stanislau, a seasoned Odoo developer with an extensive 20-year background in web development. Throughout my career, I have developed a keen understanding of HRMS implementations like the one you're seeking. My strong command of MySQL and Python places me at an advantage for effectively setting up and implementing robust HRMS solutions with the said software. I notice that your project centers around modules like Recruitment, Employee Management, Payroll among others which are within my purview. Drawing from my experience managing similar projects and utilizing out-of-the-box features wherever possible, I can effectively carry out your requirements within your licensing constraints. Notably, my expertise includes seamless integration of third-party applications with Odoo such as WhatsApp API- exactly what you require for smooth employee communication management. I oversee all phases of implementation: from setting up kanban pipelines for recruitment to generating dynamic documents using digital signatures and configuring attendance management models. My meticulousness will safeguard the reliance on custom coding and ensure a swift transfer of your HR processes onto Odoo. Overall, my aim is to provide you with an efficient, cost-effective and tailored solution that blends seamlessly into your operations. With my tried-and-tested skills in MySQL, Python juxtaposed with an unwavering work ethic, you can rest assured that

@jagratip3

Hi, I’ve reviewed your Statement of Work in detail and understand the requirement to implement a standard, out-of-the-box Odoo HRMS covering Recruitment, Employees, Attendance, Payroll, Sign, WhatsApp integration, and tight constraints around licensing and minimal/no custom development. I have prior experience implementing Odoo-based HR and payroll systems with similar complexity, including multi-site employee structures, attendance integrations (biometric, kiosk, and imports), and payroll automation with localized salary rules. I am comfortable configuring Odoo strictly within standard modules while respecting your no-custom-code requirement. I can handle the full setup of recruitment pipelines, employee onboarding workflows, document handling via chatter, and Odoo Sign templates for offer and appointment letters with dynamic field mapping. I will also configure attendance for hybrid models (biometric sync, kiosk PIN access, and Excel import mappings) and ensure proper alignment across all site types. Additionally, I will configure offboarding workflows, gratuity calculations within payslips, salary attachments for recoveries, and ensure smooth linkage with Helpdesk and Projects where required. I am ready to follow your constraints strictly, work within standard Odoo capabilities, and deliver a fully functional, well-documented implementation aligned with your operational needs. Best Regards, JP

@usamaansari786

Hi, As an experienced developer with over 15+ years in the field and having successfully completed 1,500+ projects, I firmly believe that I can provide comprehensive guidance for your Odoo HRMS Roll-Out project. My core technical specialties align perfectly with your requirements, especially in the area of API integration and MySQL database management. These are crucial skills for this project as they directly affect tasks like biometric integration, payroll generation, and WA integration, all of which need seamless data flow. Lets have a chat warm regards Usama Ansari

@Mrxdev95

Hi , I am an experienced Odoo implementer with a proven track record in deploying HRMS solutions for multi-site operations like your 10-site mining setup. I have successfully handled Employee Management, Recruitment, Attendance, Payroll, and WhatsApp integration, ensuring seamless workflows using standard Odoo modules without custom coding. I will configure Odoo under your 3-paid-user license constraint, with all field staff as free Employees. Implementation includes: Recruitment & Onboarding: Kanban pipelines for Direct Hires and Skilled Roles, manual candidate entry, document uploads via Chatter, and mapped offer/appointment letters using Odoo Sign. Attendance: Biometric devices (Tier-1), Kiosk URL (Tier-2), Excel imports (Tier-3) without paid logins. Payroll & Salary Rules: Flat monthly salaries, MoM batch generation, EPF, ESIC, Bonus, OT, Salary Attachments, and automated WhatsApp payslip delivery via Meta API. Offboarding & Gratuity: Standard Departure workflow, asset deductions, F&F gratuity calculation, and templated relieving/experience letters. My prior experience guarantees smooth migration, accurate payroll, and end-to-end automation, fully integrated with Helpdesk and Project Management modules. I ensure a stable, scalable, fully controlled HRMS with post-deployment support. Sincerely, Mohammed

@dushyant317

Implement a standard, out-of-the-box Odoo HRMS with Recruitment, Payroll, Attendance, and Odoo Sign, ensuring compliance with your 3-user licensing and zero custom development approach. Configure end-to-end workflows including biometric/Kiosk attendance, MoM payroll with WhatsApp payslip automation, and complete documentation for seamless operations across all 10 sites.

@fizaa170

I understand you may have many great options to choose from, but getting the opportunity to work on this project would genuinely mean a lot for my growth. I’ll make sure to deliver my absolute best I’ll implement your Odoo HRMS exactly as per SOW using standard modules only, including recruitment pipelines, payroll rules, WhatsApp payslip automation, and multi site attendance without breaking the 3 user license constraint . I’ve handled similar Odoo setups with payroll logic and integrations and can ensure a smooth end to end workflow with clean configuration. Best regards, Muzammil

@abbas021

Hello, I am a skilled Full Stack App & Web Developer with expertise in PHP, MySQL, and modern frontend/backend technologies. I have successfully implemented similar projects, ensuring seamless integration and user-friendly interfaces. My portfolio showcases my proficiency in delivering scalable solutions. I am well-equipped to handle the Odoo HRMS Roll-Out project, focusing on modules like Employee Management, Recruitment, and Payroll. By following your detailed requirements, I will set up the system efficiently and ensure smooth links to related modules. Let's discuss how I can bring your vision to life and create a high-quality digital solution. Please review my portfolio for a glimpse of my capabilities. Best regards,

@omsevvelsoftware

I can lead the end-to-end implementation of your Odoo HRMS, aligning strictly with your Statement of Work while ensuring a clean, standard, and scalable setup without unnecessary custom development. I will configure core modules including Employees, Recruitment, Attendance, Time Off, Payroll, Odoo Sign, and WhatsApp integration, all within the constraint of 3 paid user licenses while structuring the system so over 100 field staff operate efficiently as employee records without backend access. Recruitment pipelines, document handling via chatter, and onboarding workflows will be set up exactly as defined, ensuring a smooth and controlled hiring process. I will implement the hybrid attendance model (biometric integration, kiosk mode, and Excel imports), configure payroll with Indian compliance rules (EPF, ESIC, Bonus, OT, and exclusions), and enable batch salary processing with automated WhatsApp payslip delivery via Meta API. Additionally, I will set up contract structures, automated document generation with Odoo Sign, offboarding workflows, and gratuity calculations for F&F settlements. The entire system will be delivered with clear documentation, tested workflows, and a structured handover so your team can manage operations confidently from day one.

@Sadiyasyeda24

I saw your project and am confident I can deliver on this. I'm currently working on a similar project and understand the importance of seamlessly integrating Employee Management, Recruitment, and Payroll modules on Odoo. By ensuring smooth links to Helpdesk and Project Management, staff actions can flow effortlessly into tickets and project tasks. With my expertise, I guarantee a streamlined process that optimizes efficiency and boosts productivity, ultimately achieving the required benefit of a comprehensive HRMS roll-out tailored to your mining operation's unique needs. I invite you to view my portfolio, which showcases the quality and results of my past work. My track record speaks for itself, demonstrating my ability to successfully implement complex Odoo projects with precision and attention to detail. Rest assured, your project is in capable hands, and I am committed to delivering exceptional results that exceed your expectations. I look forward to hearing from you. Regards, Sadiya