Scope of Work:
First, we would like to have three or four fairly basic templates designed specifically for our use. These templates will be used to create multiple websites of four to five pages each. It is very possible that we will use the same template to create more than one website. Therefore, we will need the ability to easily change various elements of the template (background color, fonts, navigation bar, any background images/watermarks, etc.,).
The template design effort does not have to be too complex as we are just looking for clean, creative templates that incorporate the same theme (the actual theme will be provided to the winning bidder) in each template, but in several different styles with somewhat creative/artistic background graphics. While you may choose to incorporate them, there is no need for the use of flash or other heavy animation, just creative navigation buttons and a nice design for the background layout of each template. A sample layout is attached in PDF format (you will see why we need a web designer), but please realize that this is just to get an idea of the number of pages needed and their function. It DOES NOT represent the actual industry or style that we desire.
In addition to providing these templates, the chosen GAF provider will need to provide us with the ability to easily modify and publish these templates for different customers, with minimal effort. We are currently using FrontPage to do this and, while our employees are somewhat familiar with HTML basics, it would help tremendously if there was an administrative control panel that allowed our employees to edit/change content wording and navigation buttons, change background and/or navigation bar and/or text colors, update pictures and logos as required, as well as update/change meta tags, search engine keywords, page titles, etc., and even provide the ability to publish the websites to different IP addresses, if at all possible.
I am not sure if this would be asking too much for this price range or not, although I guess that the added bonus of having a control panel that easily incorporated these design templates and allowed us to make these changes may be the deciding factor in choosing a partner/provider. If an administrative control panel is too complicated for this price range, than please outline clearly how you would suggest that our employees would update and publish these mini-websites with minimal effort/skills.
When bidding, please let us know the cost for additional templates of the same quality, if and when they are required in the future. Your bid should include a detailed explanation of what you are providing, what language(s) you are using to program the control panel, how you will transfer the technology to us, as well as references of previous work/sites that you have done and a fixed cost for additional templates as they are needed. Any additional questions or comments are welcome.
Each of the website templates should be coded with proper HTML and Meta Tags optimized for search engine crawling. Please note that the websites will be hosted on a Windows NT server that supports FrontPage 2000, Dreamweaver, ASP & PHP scripting.
Winning bidder must be:
- Able to begin this project within 72 hours of award notification.
- Able to communicate in English
- Available via e-mail, IM and telephone
- Able to show previous related work experience
- Willing to sign a confidentiality contract with us
- Able to email project status reports bi-weekly
- Able to receive funds in US dollars via GAF Escrow or PayPal
We will not pre-pay for this project.
Payment terms will be as follows:
Stage 1 - 50% - upon delivery of fully functional beta software or templates.
Stage 2 - 30% - upon functional upload of at least one site to our webserver.
Stage 3 - 20% - after final debugging and fine tuning within 30 days.
Payment by Escrow or PayPal will be released at the end of each stage, after completion to our satisfaction. You MUST be capable of meeting the scope of work and timeline agreed upon in order for funds to be released at each stage.
If these terms are not acceptable to you, we can discuss putting 100% of proposed cost into an escrow account with GAF that will be payable to you 30 days after debugging of finished project.
Terms and Conditions:
You (the programmer/company) must agree to the following:
- Our company keeps all rights, including re-sale and transfer rights.
- You will transfer all technology and intellectual rights to our company.
- Your work must be 100% original and not infringe on any existing copyrights.
- You must sign a Confidentiality Agreement before the work is started.
All deliverables will be considered "work made for hire" under U.S. Copyright law. Buyer (our company) will receive exclusive and complete copyrights to all work purchased. (No GPL, GNU, 3rd party components, etc. unless all Copyright ramifications are explained AND AGREED to by the buyer per the coder's “Seller Legal Agreement”).
We reserve the right to cancel the project if we do not hear from you within a reasonable timeframe. (in most cases, 3 to 4 business days without responding to e-mail is not acceptable).
We reserve the right to not release any of the escrowed fees if you do not deliver the scope of work within the timeline previously agreed upon. Applications requiring additional licensing fees or separate modules/add-ons that will need to be purchased will not be accepted, unless fully explained by developer and mutually agreed upon before the project begins.
The project must be completed within time frame proposed. Not adhering to the proposed time schedule could be just cause for cancellation.
You must have adequate skill, training, and experience to complete this project in the time given. Please do not bid if you are currently overwhelmed with other projects or if you have any doubt you might not meet the deadline given. When bidding, please respond with the words “I have read and agree to your terms and conditions” so that we know you have read the scope of work completely prior to bidding.
Thank you for taking the time to read and respond to this Request for Quotation. We look forward to working with you!