Company:
Our client is a Public Speaking and Marketing Consulting firm that specializes in the Dental industry, eventually spawning into all health care sectors.
Roles and responsibilities:
• The role will be Head Executive Assistant and will cover four major areas:
1. Research and report findings to the President through daily and weekly reports on a variety of topics
2. Recruit/search, manage and oversee a group of freelancers for a multitude of tasks
3. Write proposals, create documents, systems, manuals, checklists, and e-mails, and speak well on the phone with current and potential clients. This also includes creating templates for proposals and research for more ideas in regards to the contents of the proposal
4. Support in the delivery of results to current clients, while developing systems/products to recruit new clients.
• Stay up to date on a variety of subject areas, utilizing Google Alerts and Google Scholar Alerts – compile weekly list of all updates. (Keywords will be provided to set up your initial Alerts, but your active participation in looking ahead at new ones is important!)
• Oversee the hiring of quality freelancers for outsourced tasks, such as logo creation, website, online materials (videos, creating PowerPoint presentations from Word documents, editing), and communicating/managing freelancers in the completion of outsourced tasks, while providing the President with necessary updates
• Light photoshop tasks if capable - lightening, darkening, pulling out things, zooming in, perhaps some cool effects, angles
• Competitive Research: Google Alerts can be set up to monitor competitors, but a keen eye is necessary to see threats – and opportunities for collaboration with others
• Research on all dental, hygiene, and dental-related conferences around the world for possibility to attend (and speak at), including deadlines for applications
• Keep up with updates in social media platforms (i.e. Facebook changes the layout, we need to then update our courses and manuals to reflect these changes), and communicate changes to our membership
• Course development - researching material, editing, and understanding of best ways of putting course online to sell (e-commerce)
• Put together proposals - editing, sprucing up, formatting
• Create a boilerplate for proposals, from which we can quickly access different services/paragraphs to put together individualized proposal
• Assemble (or manage the assembly of) legal contracts – Confidentiality Agreements, etc.
• Oversee creation of various websites and product launches
• Perform bits of Customer Service via email
• If capable, perform Social media updates - LinkedIn, Yelp, Facebook, Twitter, Instagram, YouTube, Vimeo, Flickr and including Blog updates - creation of content and creation
• Oversee the event/seminars organized. This includes researching for venues (cost and pictures), ensuring all logistics of the event are properly coordinated and settled
Skill set:
• Hard-working, and extremely focused
• Mid to Senior Level Executive Assistants with at least 3-5 years work experience assisting top level Executives/Heads
• Highly effective. Someone who puts her mind and heart into the job
• Able to juggle multiple projects and know when to outsource tasks.
• Time efficient or great at time management. Someone who doesn't waste time researching something for 2 hours, when it could be done in 20 minutes by someone else
• Great leadership and management skills as you will be the top executive assistant in the company, and will have to manage others in the delivery of tasks (mostly freelancers).
• Excellent English skills in both verbal and written communications
• Professional manner when dealing with clients and vendors and ensure that the company is represented well
• Must be comfortable on the phone, make people feel good, listen well, take good notes, and communicate effectively to avoid miscommunications.
I read your job posting for the Virtual assistant Telemarketer position with interest.
Please regard this letter as my formal application.
I consider that my experience and interests match with your requirement and want to apply for the same position.
Sr. Sales Admin Virtual Executive Assistant with 3-year background in Business process oriented Industry. Line of business includes, telemarketing, technical support service, customer support service, insurance processing, data entry and conversion services, bookkeeping and accounting and online researching, and form processing.
Virtual Executive Assistant to The Vice President
AUSX (American Property Partners)-Real estate Company Jan 2013 to September 2013
*Organize and maintain diaries and appointments;
*Support of the executive both at the administrative and functional level;
*Preparing and handling correspondence, communication, and other business documents;
*Lead generation/Updating Clients info on database.
*Making campaigns/flyers and sending bulk emails to clients, responding through their queries through email and phone calls.
*Management of executive schedules;
*May be assigned a project to manage;
*Updating and designing website like property shopper, sohoo, etc.
* Craig-list postings
My experience and range of skills will take risk as a candidate for this position. In addition Kindly check my profile for work experience and sample portfolio work flow for us to discuss further.
Hi, virtualcoworker1, a professional writer, researcher and virtual assistant here. I have gone through your project description and perfectly understand what you need. I worked in an administrative environment for about 10yrs and I learnt quite a lot of skills. I also undertook several projects online that has to do with researching, writing reports, twitter messages, writing proposals, market and competitor research etc.
I am hardworking, effective and committed. I am the best candidate for this position.
Thanks for reading my bid,
Hephzy.
Hello,
My name is Vikram, you can call me Vik. I have more than 4 years of experience working as Virtual Assistant. I have been part of large teams of VAs for big businesses.
I have worked as a Project Manager for a renowned American author, managing a team of 15 virtual assistants. I was responsible for assigning tasks to other VAs, setting them deadlines and ensure that they meet the deadlines. I also managed the entire HR department and was responsible for interviewing and hiring new Virtual Assistants. I monitored the performances of all the Virtual Assistants and my feedback was the basis of rewarding of the best performers.
I have also worked as a client care coordinator for a realtor from Canada, I managed the entire back-end and the core procedures. I was also responsible for calling new clients and taking appointments from them.
I have worked on web research projects, where I was responsible for manually searching contact details of 400 businesses every day and sending them marketing emails.
Apart from these, I have written blogs, managed SEO and social media campaigns. I am an experienced SEO consultant also.
It would be a great opportunity for me to work on your project, as it will truly utilize my existing skills and learn a few more.
Looking forward to hear from you.
Best Regards,
Vik
Hi Virtual Coworker, I am very interested to be your Virtual Assistant. I have had an ample experience assisting Head Executive as I am a home based VA for a year now. With the tasks you specified above, I am able to manage almost everything in it. I am a dedicated and reliable worker and I always put my heart and mind on my job. I do hope you will consider me for this position. Looking forward. Thanks a lot.
Hello,
Hope you are doing well!
I have gone through the project details and understood the requirement. I have more than 7 years of work experience working as a VA for global clients. I am proficient in MS Office (2003, 2007 & 2011 versions), good typing speed (50 wpm with an accuracy of 94%), data entry, data processing, format change, file conversion, data analysis, web search, editing & proofreading, secondary research, administrative assistant, client interaction and so on.
I assure you the quality delivery of the assigned task within preset timelines. For instant progress update, you can also contact me via skype.
Thanks,
Mushtaq
Hi,
I am an Award Winning freelancer from Elance and Selected among Top 100 Freelancer's in Bangladesh
I have worked 6000+ Hrs at oDesk and 1790+ Hrs on Elance.
I have huge Experience of being a "VA Expert'
Have tons of Work Experience.
Available 40 Hrs Per Week
I do have all the Experience that you have mentioned:
Available from (Monday-Friday 9 AM TO -7 PM )
Fluent English And Always on Skype
You can put all your burdens on me.
Thanks
Aftab Alam Siddiqui
Hello
I am corporate executive in Sri Lanka and I firmly believe that I'm the best for the position I have more than three years’ experience as a one of department head position in one plant of MAS holdings Sri Lanka which has over one billion dollar turnover. I am very familiar with this type of process and I am sure I can handle this as same professional manner. I humbly request to see my profile and see the details and I am willing to serve any documentation upon request.
Best regards
Asanga
Dear Sir/Madam,
JD is very much suitable with my profile. More than 23 yrs. experience in HR & Admin platform of Government and Private Corporate sector, deals with different people and handle the core area of organisation.
Presently staying in India, and able to start the work immediately. Having sound knowledge on multitask activity.
Kindly check my profile and contact me for more discussion. Though I am new in this field, still I am confident, that I am able to handle the task more efficiently than others.
Self starter, disciplined person is willing to start immediately and want to continue for long term. Request to check my portfolio and consider my profile.
Thanks................
The job includes multiple functioning type like, managerial and leadership qualities, research and information sharing, course development, using Microsoft office as and when required etc. etc. Seems like a management job with an attitude and responsibility. I have a management qualification and have experience of working on similar assignments. I think I will be able to meet your expectations.
I find this opportunity pretty critical and serious and needs serious involvement and commitment.
If you see my profile you will find that i have been into recruitment for more than 3 yrs and have handled recruitment for leading corporates. Moreover from last 5 yrs I have been working as Managing Partner for a small time recruitment firm named Approachjob based in Bangalore, India.
As a recruiter and entrepreneur my job involves a lot of research on the web which include researching on companies, skill mapping, selling the job to job seeker, selling the company/brand, motivating, team handling, handling escalations, negotiation and the list goes on.
Technical know-how is must for someone who undertakes multiple tasks and when meeting deadline is crucial. I am good at browsing and finding information on net, good at MS office suit, proposal writing, can write small article, good at business presentation and making PPT and writing content. I can also take care of social networking sites/pages.
By planning in advance and effective organizing i shall deliver my tasks on time. I understand the importance of time management have always been a star performer in all my engagements wherever i worked.
You should choose me because I already have an experience as an Executive Assistant in Montreal, Canada for 1 year, Knowing Im mexican that means I have good Knowlendge of English Lenguage.
I consider myself as a great leader with a great sense of humor, so Im very gently with the people, I wont demand to do something I dont know how to do it.
I know how does an Executive Assistance needs to be.
Regards
I would like to apply for this position as I genuinely felt that I would be perfect for it after going over the list of potential responsibilities and required skills.
For the past 3 years, I have worked as a virtual assistant with several individuals and companies, the last of which was Certified Translations located in Miami. My duties there were very similar to those you've listed in your description. I have a BA in English and an MFA in creative writing as well as years of experience working in different fields. I have often conducted extensive research on topics related to health care, which would help me offer better services to your client.
I speak four languages (English, French, Russian, and Arabic), which makes me comfortable communicating with various groups of customers either via e-mail or phone. I have fast internet connection and am flexible with work hours.
I am great with multitasking and keeping up with deadlines, organizing events, updating social media profiles, overseeing ad campaigns, working with Photoshop and other programs if needed, and staying updated on relevant subjects.
Overall, I am a very friendly and professional person. I am passionate about my work and always eager to better myself and learn new things. I truly look forward to working with you. Please do let me know if you are interested in hiring me as soon as possible.
If needed, I can provide references and contact info of previous employers.
Thank you for the opportunity.
Zooey
I am Stephen G. Fuerte I’ve been a virtual assistant for 1 year, 3 years in BPO Company and Network administrator/field engineer for 3 years for a startup company. I am a graduate of Electronics and Communication Engineering. I have 2 years’ experience in sales I used to manage total of 16 people with different educational level. Currently I manage a small scale food distribution. With these experiences I am confident enough that I am the person you’re looking for.
I have worked for over 20 years as an executive assistant to top management. I retired in December 2012 and now am looking for work from homes opportunities.
English is my written and oral language, and I am very good at it. I also am good with the computer and working unsupervised is one of my strengths. As long as I know what I have to do, I can get it done. I am a people person, as I can deal very well with all sorts of people, whether VIP's or co-workers.
I have also handled lots of events, from conception, organization, staging and execution.
Although I maybe new to freelancers, I am sure I can do the work, and would like to be given a chance. Hoping that you will like my proposal and my work background.
Thank you.
Dear Sir/Madam,
My name is Adrian Gheorghitoiu and I'm very interested in this position. I had the opportunity to work within a multinational company as an economist and to be part of a international training program for the position of Office Manager. Thus, I was responsible for teams of 2-3 persons for sales offices in countries such as Croatia, Czech Republic and Slovakia and for recruiting new personnel for the office in Slovakia. Most of my duties were administrative, such as contracting services like cleaning of the office, catering, phone services, meal tickets for employees, collaborating with the local accounting company and sending them invoices and contracts for bookkeeping and time-sheets required for payroll, preparing the monthly budget of the office and making sure that all the invoices are paid. Another relevant activity I had in Slovakia was a market research to gather information about the competition’s products and prices. During my professional activity, I have gained experience in various domains such as: Management, Banking, Marketing, Direct Sales, Human Resources and Financial Consulting. My CV is available at request. I hope you consider my bid and let me prove my skills for this job.
Best regards,
Adrian Gheorghitoiu
