Looking for a great Admin Assistant

Job Description We are a fast paced real estate office that is growing. We are an independently owned family business with 7 Outside Sales People, one Inside Sales Person, and an administrative staff. Our goal is to break the 200 home sales per year barrier and we are well on our way. We sell an average of over 150 homes a year as a team. The brokers at our office offer 50 years of experience. This position provides administrative support to the branch manager, broker partner and sales associates, oversees and performs office operation duties, interprets and enforces company policy and provides customer service. Duties may vary depending on the needs of the real estate sales office. Job Duties and Responsibilities: Coordinate and maintain the administrative activities for the real estate office including answering phones, assisting sales/branch manager, record keeping, invoicing, marketing, filing, managing office equipment, mailing campaigns, tracking expenses and greeting clients. Oversee the processing and verifying of new listings and sales. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. Provide support to the sales associates including ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting with billings, advertising, paperwork and training. Maintain company database and lead management, input leads into Contact Management System, launch appropriate lead follow up plan for each lead. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate. Coordinate on time closing with the sales brokers, client, and escrow. Performance Expectations Establish and maintain positive and productive work relationships with all staff, customers and business partners/vendors. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Follow the company HR Policy including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Experience: No previous real estate experience is required, but is helpful. Knowledge and Skills: Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access. Excellent oral and written communication skills. Strong interpersonal skills and leadership abilities with a customer-service focus. Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player. Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.