Marketing Automation Specialist — SMS/email workflows (ongoing work likely)

@rajat07me

The real challenge here is not just sending an SMS after a lead comes in, it is making the logic safe and reusable so replies instantly stop automation, opt-outs are enforced globally, and you can clone it quickly for each spa without rebuilding from scratch. I’ve worked on lead-routing and follow-up automations where timing, suppression, task creation, and visibility all have to work together cleanly. For this kind of build, I’d structure it as a master template with clear trigger rules, universal stop conditions, and a simple handover map so you can deploy it yourself inside your own account. A short plain-English workflow sheet would be included with the build. - Which platform is this being built in—GoHighLevel, HubSpot, ActiveCampaign, Klaviyo, or something else? - Where should the front-desk call task be created inside that system? - Do you already have the SMS/email sending numbers and domains configured for test mode?

@a4logic

Hello, Coming from 15+ years of experience in web and automation solutions, I have the perfect mix of skills for your project. With expertise in PHP and automation projects, I can confidently build a reusable workflow template for your marketing studio. Following your requirements, the system will be yours, maintained by you, and ensuring utmost privacy and confidentiality as mandated. One of my key competencies is developing automation projects that deliver timely and relevant messages to users. With your description in mind, I can construct a comprehensive solution that includes SMS messages within minutes from an enquiry, immediate hault on messages upon user replies, prompts for phone calls if there's no response within a specific time frame, and well-timed emails without any opt-out redundancy. Additionally, I can provide a one-page plain-English handover detailing every aspect of the system so that it can be easily duplicated for new clients. My aim is to not just fulfill the current project but to establish a long-term working relationship where we can collaboratively contribute to the growth of your studio. By rendering effective booking confirmations, reminders, no-show recovery sequences, exactly as you have outlined, I believe we can achieve precisely what you need while streamlining your processes efficiently. My commitment to quality workmanship aligned with punctual deliveries has always ensured clients' satisfaction an Thanks!

@ranjika08

You need this built like a product, not a one-off clinic workflow. The important part is making the template cloneable in under an hour while still handling reply detection, universal opt-outs, call-task fallback, and message visibility in one place. I’ve handled automation setups where leads come from forms, messages must go out fast, and the sequence has to stop the moment a human engages. For your setup, I’d keep everything inside your account, use test data only, and build the logic so ownership and future rollout stay fully with you. I can also provide the one-page handover in plain English so your team is not dependent on me for each deployment. - Which lead sources are in scope for build one: Meta lead forms only, website forms only, or both from day one? - Should “opt-out wording” follow standard keyword matching only, or do you want broader phrase-based suppression as well?

@Joya1996

What makes this worthwhile is the stop logic. A lot of automations can send the first SMS, but the part that protects the lead experience is immediate reply detection, permanent suppression for STOP/opt-out language, and a clean fallback task when there is no response. I’ve worked on CRM and marketing automation flows that needed reusable templates rather than fragile custom builds. For a studio model like yours, I’d set this up so the same structure can be duplicated client to client with minimal edits, while keeping every send and reply visible from one dashboard area as far as the platform allows. The follow-up build you mentioned would fit naturally after this if the base template is structured properly from the start. - Which system should own the master template? - Do you want the 24-hour email/SMS to use the same suppression rules across all future cloned sequences automatically? - Will the confidentiality agreement be your standard template?

@sagarjain4010

From what I've understood, you need a reusable lead-response workflow that can be cloned for each medical spa, with the entire conversation state handled correctly across SMS, email and follow-up tasks. I’d build the first workflow around: • Meta/website lead → SMS within 60 seconds • Any reply immediately stops all automation • No reply → front-desk call task after 10 minutes • 24-hour final SMS + email, then stop • Global STOP/opt-out suppression • Centralized message and reply visibility • Clone-ready structure with a simple handover guide I’ll build everything inside your account using test data only, so you retain full ownership and can duplicate the workflow yourself. The key I’d validate carefully is reply detection and global suppression, so no follow-up can accidentally fire after a response or opt-out. Which platform are you using currently — GoHighLevel, Zapier, or something else?

@webcast

Hi there, I understand you need a reusable automation workflow for medical spa leads: instant SMS on enquiry, stop-all on reply, call task after 10 minutes of no reply, follow-up SMS/email at 24 hours, permanent opt-out suppression, and full visibility in one dashboard — all built in your account with test data only, and a simple handover so you can clone it yourself. I’ve built similar lead-response automations for marketing agencies using PHP and MySQL to handle webhook triggers, message logging, and opt-out flags reliably and cleanly. Quick question — which SMS gateway or service do you plan to use for sending and receiving messages? Looking forward to hearing from you. Webcast Technology

@naminghn

Hi there, To effectively build and automate the SMS workflow you specified, I will create a system that immediately engages new inquiries from your Meta lead form or website. This includes setting up a notification system that halts automated messages when a reply is received, and triggers a task for the clinic’s front desk within the strict timelines you’ve outlined. The framework I establish will ensure that you own the completed workflow and can easily replicate it for new clients without my assistance. I will also provide a one-page handover document in straightforward terms that describes the triggers involved. Happy to discuss the details and suggest the best technical approach. Regards, Ali

@denisSolution

Hi, I'm Denis, a full-stack developer who has built marketing automation workflows for service-based businesses. I understand your approach to lead qualification, and it's solid. You need a reusable workflow template that captures leads from Meta and web forms, sends immediate SMS, stops all messages on reply, creates tasks for non-responders, and maintains a complete audit trail—all within your own account. I've worked on similar lead nurture systems where timing and state management were critical. The key challenge isn't individual messages; it's ensuring replies immediately halt the entire sequence across all channels, opt-outs persist globally, and you have full visibility without logging into multiple platforms. I'd use GoHighLevel as the core platform since you're already familiar with it. The workflow: Meta and web forms trigger a webhook, SMS fires within 60 seconds, a reply listener stops all further messages, a 10-minute wait creates a task if silent, and a 24-hour branch sends final SMS and email. Opt-outs feed a global suppression list blocking future sequences. The main consideration is ensuring reliable timing and accurate reply detection. We'd test thoroughly with your number before client deployment. I can start immediately. Let's discuss the details. Thanks, Denis.

@kishanbwts

I can build this workflow inside your account exactly as you described, using your copy and test data only. From past work with small studios and healthcare clients, I know the importance of quick first SMS reply, stopping all automations on any reply, and reliable suppression of opt-outs across sequences. I can create a template you’ll easily clone for each clinic in under an hour, with plain-English documentation showing exactly what triggers and actions happen and when. A quick technical question: Are you set up with a preferred SMS provider that integrates smoothly for 60-second delivery? If not, I can recommend one that fits your budget and needs. Also, I suggest using a shared inbox or dashboard that shows all messages and replies in one place—shall I configure that for you? This initial build sounds straightforward based on similar automations I’ve done, so I’m ready to start as soon as you’re ready.

@mehranriaz0

Greetings, I see you're looking for a marketing automation specialist to create a reusable workflow for managing inquiries from potential clients of medical spas. My approach would be to set up a clear and efficient system that sends timely SMS notifications and captures responses seamlessly. I’d ensure that when a new inquiry comes in, the SMS is triggered within 60 seconds, and if there’s no reply, the follow-up tasks for the clinic’s front desk are generated automatically. I understand the importance of having everything built within your account, and I’d make sure the handover document is straightforward. This way, you can easily clone the template for new clients without needing my assistance each time. How do you envision customizing the SMS content for different clinics while keeping the workflow consistent? Best regards, Mehran Riaz

@FizzaNadeemK

I’ll build a reusable automation template in your account that handles Meta/website leads, instant SMS, reply detection, follow-up tasks, opt-outs, and 24-hour follow-ups exactly as specified. Everything will be built and tested with sample data only, fully owned by you, with clear logic, centralized message visibility, and a simple one-page handover. I’ll also structure it for easy cloning so you can deploy it to new clinics yourself in under an hour, with future workflows ready to build as we scale.

@AndrewJSMAN

I’ve built reusable workflow templates in GoHighLevel before, so this is right in my wheelhouse. I’ll set up a workflow using your credentials, with triggers for Meta/website forms, 60-second SMS delivery, reply suppression, and a 10-minute call task fallback. Suppression rules will be configured for STOP/opt-out, and all interactions will be logged in your account. I’ll document the setup in a one-page guide, and the template will be structured for easy cloning. No client data will be used, and everything will be assigned to you under a confidentiality agreement. I can start immediately. Thanks, Andrii.

@joshlui

<<<✔Consider it DONE✔>>> YO! I understand your project and I'm eager to help. With over a decade of experience, my skills as a WordPress and AI developer align perfectly with your project's requirements. I have a deep understanding of CRMs, APIs, and complex workflows, making me well-equipped to handle the automation processes for your medical spa clients. I can ensure that your SMS and email workflows are not only efficient, but also scalable and easy for you to clone to use for new clients without relying on me. Looking forward to being part of your project! You will surely be impressed by my work! Not sure what the next step is? I offer free and professional consultation -- I'm just a text away. All the very best, Josh

@ImranAli01

Hello, I got that you are looking for a reusable lead-response workflow that sends SMS within 60 seconds, stops automation on any reply or opt-out, creates a front-desk call task after 10 minutes, and sends a final SMS/email after 24 hours. This is what I can help you with, let's chat. My approach is to build the workflow inside your account using GoHighLevel and native workflow logic, with Meta/website form triggers, SMS/email actions, conditional wait steps, task creation, and a centralized conversation history. I will implement a global suppression mechanism for STOP and other opt-out wording so contacts cannot re-enter another sequence, while keeping all testing strictly on test data. The template will be structured for cloning to a new clinic without rebuilding the logic. As final deliverables you will receive the reusable workflow template, Meta and website lead triggers, SMS/email sequences, reply and opt-out handling, front-desk task creation, centralized message history, test validation, ownership assignment, confidentiality compliance, and a one-page plain-English handover. I will share a clear project blueprint within 24–48 hours of award covering the workflow logic, setup steps, and cloning process. One thing I'd like to confirm before we start: will GoHighLevel be the central platform you want this reusable template built in? Let's have a quick chat to confirm the account setup and start the paid build. Best Regards, Imran

@jonasdedzo

Hi, I looked at your requirements and understand that the real goal is a reusable automation template you fully own, where every lead is contacted quickly, replies immediately stop automation, follow-ups are controlled, and the entire workflow can be cloned for each clinic without rebuilding it. I can build this inside your account using test data only, connecting Meta/website lead sources to SMS, reply detection, task creation, timed follow-ups, email, and permanent opt-out suppression. I’ll also make sure every message and reply is visible in one place and that the workflow has clear safeguards against duplicate or unwanted sends. The handover will be simple enough for you to clone and deploy yourself in under an hour, with the workflow logic documented in plain English. I’ll keep the setup reusable so the booking and reminder sequences can be added efficiently afterward. Two quick questions: Are you already using GoHighLevel, or should I build the template in the platform you prefer? Which SMS provider and email system are currently connected to your account? Jonas Dedzo

@arslanshahid386

Hi, I see you're looking for an automation specialist to create a reusable workflow template tailored for medical spas. Your requirement to send an SMS within 60 seconds of receiving a new inquiry from a Meta lead form or website form is crucial for prompt client engagement. I specialize in PHP and have extensive experience in integrating SMS and email automation, ensuring that your clients receive timely and personalized communication. This skill set will allow me to effectively build the workflow you need, aligning with your business goals for improved client response rates. Could you share more about the SMS service provider you're currently using or planning to use for this project?

@subinpvasu

Hi, I'm interested in your requirements. The live leads from meta/form will sent the SMS. I have done this part except sms. I can do this automation within your account using necessary scripts like javascript and apps scripts. I presume you are keeping your message copy in a google sheet. I have rich experience in web development using PHP, Python, JavaScript, jQuery & MySQL - Codeigniter & Laravel Let's have a chat for more details. Thanks!

@Lincolnwhiz

Having worked with multiple CRM pipelines, I understand the vital importance of smooth lead management. I not only assure you of completing the task at hand but also of providing you with an organized one-page handover reiterating all the actions and sequences performed by the system. Another advantage of working with me is my commitment to client privacy and confidentiality. I maintain the security of client systems and customer data by working only with your test data and ensuring no access to any confidential information whatsoever. I am glad to see that you are cautious about client data security as well and therefore my work is assigned to you upon completion under a confidentiality agreement. With my project completion speed, reliable delivery on finicky integrations, and focus on getting the architecture right from the start, you won’t have to worry about constant babysitting or revisiting these workflows.I believe my ability to design comprehensive email funnels allowing for dynamic response will be invaluable as you expand with upcoming booking confirmations, reminders, no-show recovery, and rebooking sequences. Let me prove why my clients value clear communication, reliable delivery, and first-time fixes by giving me the chance to execute your next steps proficiently.

@kader307

Hi, I can build this automation as a reusable template inside your account, with the workflow, opt-out handling, notifications, task creation, and message history all set up exactly as required. I have experience building Laravel-based systems, REST APIs, CRM workflows, and automation features, so I’m comfortable working with web forms, Meta lead data, SMS/email services, webhooks, and conditional workflows. I’ll use test data only, work entirely within your account, and won’t require access to any client systems or customer data. For the first build, I’ll also provide a simple one-page handover explaining what triggers each step and how to clone the workflow for a new clinic. The goal is for you to be able to deploy it yourself without depending on me. If the first build works well, I’d be happy to continue with the booking, reminder, no-show, and rebooking workflows. I’m also comfortable working under a confidentiality agreement and assigning the completed work to you.