MICHELLE VARANO
SUMMARY
A self-starting, multi-tasked, experienced organizer with advanced computer skills
SKILLS
Microsoft Word, Access, Excel, Outlook, PowerPoint, Cricket Graph, Documentum, QuickBooks
EXPERIENCE
Feb 2007-June 2007 Environmental Administrator BAE Systems SDSR (temporary) San Diego, CA
•Perform data input for both PC and network-based programs (Manfact)
•Validate and analyze data for accuracy and completeness
•Develop and maintain PC based spreadsheets and data base models
•Create various environmental reports from databases
•Verify accuracy of manifests and track dates for EPA exception reports
•Order, expedite, follow-up and maintain detailed files of department purchases
•Perform various administrative duties as directed by management
Mar 2006-May 2006 Administrative Assistant Proton Services, Inc. Sayreville, NJ
• Had all calls forwarded to my cell phone 24 hours a day, 7 days a week, handled all in-coming calls to the company at all times
• In charge of all aspects of collections, account-receivables, account-payables Using QuickBooks, including writing checks and handling bank deposits
• Created Excel spreadsheets to keep track of all types of company data
• Performed extensive on-line searches for products and parts for company use
• In charge of all company accounts and purchases to those accounts
• Dispatched all service calls to manager then to field service team
• Acted as a liaison between manager and clientele
Sept 2005-Dec 2005 Sales Associate The Home Depot Newark, NJ
•Promoted the sales of window treatments, flooring and wall
•Assisted in every other department as needed
Apr 2005-Sept 2005 Sales Associate/Cashier The Mandee Shop Kearny, NJ
• Promoted the sales of clothing, shoes and accessories for clothing chain located on the East Coast
• Worked cash registers, which included counting the register before and after sales
• Helped set up and rearrange displays and clothing racks
July 2004-Nov 2004 Administrative Sales Assistant Tomen America, Inc. New York, NY
• Imported fine chemicals from Japan and China either directly to customers in the U.S. or into our various warehouses within the U.S. This involved working directly with customer brokers and providing them the appropriate paperwork to clear the chemicals coming into the country.
•Faxed over to U.S. warehouses, word documents that detailed deliveries that were to be shipped to customers on the date they specify on the purchase order. I also had to follow-up with the warehouses every day and get exact delivery dates, which I then relayed to the customers. I also took spoke directly with customers and took orders over the phone
• Kept track of all of the pending purchase orders and their status and our inventory in Excel spreadsheets and provided weekly and monthly sales reports to the appropriate staff members
• Used Oracle database to enter the purchases, sales, debit memos and create invoices for all of the department's business transactions. I also used Oracle to create various reports
April 2003-Dec 2003 QA Administrative Assistant Alpharma Pharmaceuticals Elizabeth, NJ
• Organized Batch Production Records (BPR's) in a filing system, which involved logging in incoming BPR's, matching up analytical results, Discrepancy Notices, Nonconformance Notices, and any other material related with the BPR's
• Typed up Certificate of Analysis' and faxed them to the Customer Service Department
• Retrieved and tracked down BPR's needed for further analysis and kept track of them at all times in a system called FileOnQ
• Entered all analytical data for all the BPR's into a system called QIM (Quality Information Management) by a certain deadline
• Made the final checks on all signatures and material that needed to be with that BPR before I could release the batches for shipment.
• Gave the final confirmation for the batches to be released for shipment via fax and e-mail.
• Logged in all analytical data belonging the BPR's
• Kept track of slow moving BPR's through meetings and Excel database
Sep 2000-June 2002 Document Control Coordinator Genzyme Biosurgery Ridgefield, NJ
• Processed a high volume of chemistry, microbiology, and in vivo documents such as Standard Operating Procedures (SOPs), Batch Production Records (BPRs), Protocols, Reports, Validations, Specifications, and Certificates of Analysis for their approval and use.
• Duties included constantly logging in the status of these documents into a system called Access, making all revisions to them, making sure they go to the appropriate people for approval, and distributing official copies of these documents after they are approved.
• Acted as a liaison to the Canadian office providing them with the latest status of any documents.
May 1998-Nov 2000 Customer Service Representative Ground Travel 3 Hackensack, NJ
• Arranged transportation requests and reservations for a company involved in providing car service for customers working in New York City.
• Acted as a go-between for customers providing them with their assigned car numbers and estimated time of arrival.
• Placed car orders during peak times for high volume pick-up areas.
• Called all car vendors every 15 minutes to receive all available car numbers for that time period.
• Supervised and critiqued other CSR's on their customer service skills.
EDUCATION
May 2000 Montclair State University Upper Montclair, NJ
• Bachelors of Science, Biology
