Accountant, Full-Charge Bookkeeper, Virtual Assistant, Internet Researcher, Human Resources/Personnel Administration and Consultant, Grant Writer, and Proofreader.
Accounting Manager for 15 years and Office Manager for 5 years, I am proficient in all aspects of accounting and recordkeeping systems, Human Resources Administration, Bookkeeping, Office duties, Research and writing grant budgets. I deliver on time, on budget and in the manner requested. I am especially adapt at completing unusual or challenging tasks asked of me as I have learned and performed a variety of different projects/functions depending on the needs of my clients and employers.
Education and other related training
1999 Master of Science Accounting, LaSalle University
1998 Bachelor of Science Accounting, Cum Laude, LaSalle University
1989 Associate of Science Accounting, Oregon Institute of Technology
145 Hours Human Resources/Personnel Training
51 Hours Payroll Training
164 Hours Accounting Training
29 Hours Software Training
181 Hours General Administration Training
89 Hours Income Tax Preparation Training
Licenses/Certifications
2007 Oregon Notary Public Commission
2007 Notary Signing Certification
2008 State of Oregon Licensed Tax Preparer 32686P
Membership and Associations
2007 AIPB
2007 International Virtual Assistant Association
2007-2008 Society for Human Resource Management
2007 National Notary Association
2007-2009 National Society of Accountants
Software Skills
Microsoft Office 2003 Peachtree
QuickBooks Smart Draw
Microsoft Office Accounting Express FMLA Manager
MIP Fund Accounting Org Chart Pro
COBRA Administration Manager FormTool
Gradience Attendance TemplateZone
Skills and Achievements
I am well rounded in all areas of Management, Administration, Accounting, Bookkeeper, Office Systems and Operations, Human Resources (including employee benefit administration), and research projects. I developed my knowledge and skills by performing/completing projects and/or tasks in each one of these areas.
The following are typical projects I have taken on both as an employee, independent contractor and as a business owner:
Writing, implementing and maintenance of a Fiscal Standard Operating Procedures manual to improve program accountability including development of standardized office and accounting forms as related to payroll, personnel and procurement. This resulted in the designation of “high risk” grantee being changed “low risk” to within one year of implementation of these procedures. The “low risk” designation of the grantee continued during my period of employment.
Designed, implemented, and administered employee benefit programs including: Section 125 cafeteria plan, Disability and Life Insurance coverage, multiple 403(b) retirement plans, Direct Deposit, YMCA corporate membership, sick leave buy back program, and equal payroll option.
Wrote and maintained Employee Handbook for organization of 90+ employees. Handbook encompassed all areas of the organization’s employment practices and policies including personnel forms with detailed procedures on forms usage (i.e. requirements when to use, instructions for filling out, who to submit to and how employee would be notified of approval/non-approval). Procedures included written instructions and flowcharts for reference.
Development of Employee Benefit Summaries
Designed, implemented, and administered employee compensation schedule based on wage comparability studies conducted at a minimum of triennially. Wage comparability studies were completed using surveys I developed, web research, and current wage levels.
Development of computerized accounting systems using QuickBooks for non-profit child care center, non-profit museum, and small corporation
Analyzing, purchasing, and implementing windows based accounting software system (Sage MIP Fund Accounting) to replace DOS based system (ACCPAC).
Initial setup of recordkeeping system for Tavern
Developed Access database to track equipment and for conducting a physical inventory bi-annually.
Developing and maintaining organization job descriptions, work plans, and timeline calendars for over 30 organizational positions.
Creation of excel worksheets and templates for purposes of tracking; budgeted to actual expenditures, forecasting of budget excesses or deficits, tracking of staff budgeted hours and wages to actual, grant budget applications, and internal financial reports (including charts and graphs).
Prepared and presented budget forecasts for multi-site operation, including reporting any anticipated problems/issues and presenting recommendation for correction to management and Board of Directors.
Prepared grant budget and other financial reports as needed for grant application in conjunction with strategic planning committee. Conversion of service deliver models (including staffing patterns, locations, classroom sizes, etc.) based on committee decisions into budget amounts to fit within approved amount for funding proposals.
Prepared, maintained and implemented a continually changing cost allocation plan to assure that each cost was distributed to the funding source/s was charged based on relative benefit to the source and according to the funding source/s regulations and policies.
Developed standardized financial report formats with input from Board of Directors and Management Team members. Also, provided annual training on interpretation of these reports to Management Team members, Policy Council members and other volunteers
Development of procedure/system for classification and verification of Independent Contractors status for various program vendors, including proof of licensing and insurance in compliance with Federal and State labor laws prior to contracting with vendor.
Creation of program organizational charts and other flowchart as needed in conjunction with program procedures.
Client and Previous Employers List
Clients:
Carlson’s Furniture Inc
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Set up of corporation accounting system using QuickBooks
State of Oregon Department of Education
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Review of State of Oregon Department of Education grant funded Head Start Programs for compliance with funding contract provisions, including preparation and submission of written reports on findings and recommendation for technical assistance and/or training needed to correct findings or weaknesses
Region X Department of Health and Human Services via Danya International
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Review Federal Department of Health and Human Services grant funded Head Start Programs for compliance with funding contract provisions and preparation of written compliance report for submission to Regional funding office
Klamath Open Door Clinic
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Finance committee member responsible for presentation of financial statements and reports to total board, assisted in monitoring compliance with funding sources, participated in strategic planning and fundraising campaign for acquisition and remodeling of new facility, in addition I shared supervision of Executive Director with other members of Board
Children’s Museum of Klamath Falls
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Served as Board Treasurer during which time I built and maintained a computerized accounting system for the non-profit using QuickBooks and participated in strategic planning and fundraising activities with other Board members
Janice Welch
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Developed and presented PowerPoint slideshow for Memorial Service
Employers:
H&R Block
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Preparation of individual and business tax returns
Klamath Family Head Start
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Manager responsible for the operation of the organization’s accounting department in conjunction with applicable funding regulations and laws and all accounting announcements regarding non-profit accounting. Member of Management Team with shared responsibility for overall program operations and quality of service delivery.
Klamath KID Center
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Performance of all office and accounting duties including, payroll processing, grant and budget preparation, audit assistance and monthly financial reporting to Board of Directors, front desk operation, enrollment, and answering the phone. Responsible for transitioning program recordkeeping system from manual hand written ledger books to computerized system using QuickBooks. Position also included assisting an all areas of the program (i.e. classroom, kitchen, etc.) as needed due to staff absences.
References
Christopher Dye CPA [login to view URL]
920 E Jackson
Medford OR 97504
Margaret Del Santo [login to view URL]
6501 Scotts Bluff
Klamath Falls OR 97601
Robin Leach [login to view URL] or [login to view URL]
6208 Hilyard Ave
Klamath Falls OR 97603
Jan Casebeer [login to view URL]
1025 Pine Grove Rd
Klamath Falls OR 97603
Experience and Qualifications - Fiscal and Grant Management:
Seventeen successful years of building and maintaining Accounting Systems, insuring general ledger integrity, producing financial statements, monitoring cash management and preparing other internal and external reports (financial and administrative) as required or requested.
Fifteen years management of a $4 million budgeted Head Start program within Federal and State grant funding contracts regulations and standards, including interpretation and application of relevant laws and regulations pertaining to grant funding and general accounting announcements. Management included writing and implementing a Fiscal Standard Operating Procedures manual, which exceeded funding requirements to improve program accountability.
Monitoring of program’s cash accounts and estimating immediate cash needs to assure funds available for all current obligations due, while also assuring cash in excess of estimated three days needs was not requested or drawn down from funding sources prior to funds being needed.
Responsible for completion, verification, and submission of financial and tax reports to Regional Office of Health and Human Services, State of Oregon, and IRS.
Responsible for assuring all purchases and obligations made by staff and volunteers were allowable as required by funding contracts, including issuing purchase orders and approving all accounts payable. In addition, responsible for training all staff on proper purchasing and procurement in accordance with program policies, procedures and funding contract.
Responsible for monthly financial reporting packets to Board and other mangers (packets included Statement of Financial Position with comparisons to prior periods and current (quick ratio), budget variance reports with written explanations for any variance over/under 5%, other reports included comparisons of current to prior period and budgeted cost per child to actual cost, administrative costs and limits, and in-kind/matching budget progress. All reports were created in excel with information gleaned from the accounting software program and featured charts and graphs as visuals. A written summary was also included that gave a synopsis of the reports and included updates on important events as related to the accounting department.
Responsible for annual submission of completed audit report and data collection report to Audit Clearinghouse, State of Oregon, and CACFP. Responsible for submission of annual informational returns to IRS and State of Oregon and Federal Excise Tax Credit form.
Experience and Qualifications - Administration
Facilitated and coordinated successful annual fiscal operations self-assessment performed by volunteers using the PRISM (Program Report on Internal Systems Management) Instrument. Regularly received high or above average rating on annual employee survey regarding fiscal systems. Also, consistently received excellent annual audit reports and triennial Federal, and State of Oregon review reports.
Prepared Request for Proposals for external Audit services, compared bids/proposals, researched firms, and references and presented recommendations to Board of Directors.
Provided training and technical assistance to other grant funded programs as requested by State of Oregon and Regional Office of Health and Human Services regarding proper fiscal procedures and interpretation of regulations.
Served as Interim Director in absence of Executive Director and was Registered Agent for Corporation with the responsibility for submission of annual corporate report to State of Oregon.
Maintained listing and files for all organizational leases, contracts, and agreements (including terms, services, expiration dates and other details as needed). Listing distributed to other managers at a minimum quarterly or as needed to assure that each responsible manager was aware of all details as required to renew.
Responsible for annual update of organizations Guide Star Web Listing.
Negotiated annual renewals of organization’s insurance policies for benefits, workers compensations and commercial coverage. Also responsible to compile and present findings and/or recommendation based on this information to Board of Directors and other managers.
Experience and Qualifications - Human Resources, Personnel, and Payroll:
Enrolled Klamath Family Head Start in State and Federal online payment of payroll taxes and filing of State quarterlies via OTTER software. Enrolled organization in Social Security program to verify social security numbers of employees. Also, set up system for reporting of new hires as required by State of Oregon.
Approval of bi-weekly payroll processing for 80-90 employees, including checking timesheets, calculation gross wages, benefits and taxes, and payment, including electronic deposit of payroll taxes, and direct deposit data files for employees.
Participated in recruiting, screening (including developing skills tests for applicants), scheduling interviews, checking references, and conducting interviews for various program positions. Also participated in the development of job descriptions, work plans and timeline calendars for over 20 other program positions.
Responsible for supervising, training, evaluating, maintaining job descriptions, work plans, and timeline calendars for program’s bookkeeper and accounting clerks.
Responsible for FMLA/OFLA and COBRA administration including; tracking of initial eligibility dates, issuing required notifications, tracking of notifications deadlines and issuing COBRA billing invoices and recording and applying payments from participants.
Coordinated presentations for employee trainings including finding and hiring outside trainers and/or developing and personally presenting training for 80-90 staff at a minimum of twice annually. Presentation and trainings were in areas of sexual harassment, employment rights, program fiscal requirements, payroll (how to read your paycheck stub, etc.), leave policies and procedures for requesting leave, generating in-kind for the program and other training areas as requested by staff, managers and/or funding sources.
Provided training and technical assistance to other grant funded programs as requested by State of Oregon and Regional Office of Health and Human Services regarding proper fiscal procedures and interpretation of regulations.
Served as Interim Director in absence of Executive Director and was Registered Agent for Corporation with the responsibility for submission of annual corporate report to State of Oregon.
Participated in development of all organizational job descriptions, work plans and timeline calendars.
